Operations & Administrative Coordinator

Bethony-Shen Team at Nest Seekers International

We’re Hiring: Operations & Administrative Coordinator — Real Estate Team (Full-Time, In-Office)

We are seeking a highly organized, dependable, and motivated professional to join our fast-paced real estate team based in New York City. This is a full-time, in-office role supporting one of the top-performing real estate teams in the region, with a specialized focus on new development sales and marketing.

This position offers the opportunity to work directly with the founders of the team, gain meaningful exposure to high-level real estate operations, and build a strong foundation for long-term career growth in the industry. We are committed to teaching, coaching, and positioning the right candidate for success — but we are equally looking for someone who is hardworking, consistent, and ready to take ownership of their responsibilities.

Schedule & Compensation

• Full-time, in-office position

• Monday through Friday

• Typical hours: approximately 9:00 AM – 5:30 PM or 10:00 AM – 6:00 PM

• Expected workload: 40–50 hours per week

• Benefits include paid sick time, vacation time, and federal holidays

Key Responsibilities

• Manage day-to-day office operations and maintain office supplies

• Provide administrative and operational support to the team and leadership

• Assist with basic accounting, expense tracking, and financial organization

• Maintain spreadsheets and tracking systems using Google Sheets and Microsoft Excel

• Coordinate team calendars, scheduling, and internal communications

• Post and manage listings, input listing descriptions, and coordinate marketing updates

• Schedule and promote open houses and team events

• Create and update marketing materials, including flyers and mailers

• Utilize tools such as Canva (or similar platforms) for design and marketing support

• Track agent activity and help ensure smooth operational flow across the team

Who You Are

• Highly organized, detail-oriented, and reliable

• Comfortable working in a fast-paced, deadline-driven environment

• Strong communicator with a proactive mindset

• Tech-savvy and comfortable with spreadsheets, calendars, and digital tools

• Willing to learn, take direction, and grow within the role

• Consistent, accountable, and committed to showing up and contributing every day

This is an excellent opportunity for someone looking to build a career in real estate operations, marketing, or team management while working alongside experienced professionals in a high-performing environment.

If you are motivated, dependable, and eager to grow, we encourage you to apply.

Apply: BethoneyShen@nestseekers.com